Digital Visitor Management: Replacing the Paper Register
The paper visitor register is slow, hard to read and nearly impossible to search when something goes wrong. Digital visitor management makes entry faster for genuine guests and accountability far stronger.
How it works
- Residents or employees pre-approve guests, deliveries and service staff through an app.
- At the gate, guards verify by OTP or QR code, capturing a photo and ID if required.
- Unexpected visitors trigger an approval request to the host.
- Entry and exit times are logged automatically.
Benefits
- Security: every visit linked to a host and a photo.
- Speed: pre-approved guests pass in seconds.
- Insight: reports on peak hours, frequent visitors and staff attendance.
- Contactless: fewer shared pens and registers.
Handle data responsibly
Visitor records include personal data. Collect only what is needed, restrict access, and define a retention period in line with the Digital Personal Data Protection Act, 2023.
Integration
Connected to access control, intercom and parking, visitor management becomes the single source of truth for who is on site.
Ubixe Infotech implements visitor management for societies, offices and campuses. Learn about our Visitor Management Solutions or ask for a demo.
